Organizations today are rapidly changing themselves in line with the highly competitive global industry. Technology is transforming the way human resource departments carry out their operations.
In the present round the clock, consolidating, merging “do more at lesser time” work environment, the term HR can be abbreviated as “Hub of reorganization” rather than human resources.
This department is laden with diverse responsibilities as it is the meeting point for the two organizational forces, i.e., systematic change and human exchange. This becomes quite challenging for HR professionals and managers to manage all the aspects and fulfill the company’s demand. This results in too much stress and pressure.
A recent survey on finding the most stressful occupation reveals that 79% of HR professionals believe that their profession is the most stressful. This illustrates that the HR professional feels extremely overwhelmed, which is likely to impact their mental health. This HR team needs to empower themselves with innovative technologies as they cannot afford to lose potential talents. Moreover, technology can significantly help your department achieve more in less time with more efficiency and effectiveness.
8 Ways Technology Can Simplify HR Processes & Reduce Stress
Technological innovation makes HR operations more efficient and speedy. When technology is not used properly, it can get in the way of managing a company’s human resources.
Technology transforms the way HR departments recruit new people, contact employees, analyze employee performance, and save information. Technology makes the HR operations stress free and helps in gathering and breaking down the employee data.
Here are some of the ways that can help in reducing the HR job stress.
Utilizing Shift Scheduling Software
The new era promotes globalized and flexible working, where employees work according to their own preferences and time zones. It gets really difficult for the HR team to schedule meetings and conferences according to every employee’s feasibility.
Since a large number of companies are carrying out their operations in a highly dynamic global environment, where the workforce is located at different locations and discussions, and meetings on crucial projects become a headache.
Meetings get rescheduled every now and them leading to complexities and stress for the HR team as well as the employees. The new technological innovations are presenting solutions to deal with this scheduling issue effectively.
Calendar connectivity is an automated schedule management method that is based on the attached, and intelligent inputs form the professional’s calendars. This is then linked with the HR teams’ software that helps them in entering the attendance, leaves, and resource requirements easily.
This task needs to be done with careful consideration and a greater presence of mind because an unjustified pay deduction can demotivate employees. Employees only look forward to their paychecks at the beginning of the month, ignorant of how much time and effort are served in preparing the payroll on time with 100% accuracy.
This is no doubt the top priority task that needs to be taken care of on a day to day basis. Automating the payroll system by using the software will significantly help you in managing the burden. Using the automatic time tracking system within the company allows you to check whether the working hours are logged correctly.
Moreover, installing payroll software will increase the HR team productivity as it is the most time-consuming activity. Moreover, payroll automation aids the HR teams and accounting work better together, not to mention it helps to simplify the process of employees getting paid the accurate amount at the correct time of every payroll cycle.
Improving Employees Experience
Richard Branson once said, “If you look after your employees, they will look after your customers.” There are times when employees have so much on their minds that it gets difficult for them to organize everything. Being an HR professional feeling stressed and overwhelmed will ultimately impact your productivity and performance.
It is better to take full advantage of the technology and software that will help you manage everything by creating a “To-do lists.” Using Trello and Zendesks software will help you in tracking client queries and manage daily tasks
These software’s will help the HR teams to note down their task easily and spend less time remembering everything. This will allow you to get your job done on time without any stress with greater effectiveness that benefits the organization.
Implementing Compliance Management
Among the main roles that the HR team is performing one of them is compliance management. Technically, all the companies need to comply with the country’s rules and regulations they are operating in. Compliance management must be done within a strict time frame to avoid penalties.
Doing the compliance work through manual resources will only become a source headache for the team, and mistakes can lead to financial damages as well. HR professionals can integrate Human Capital Management systems to help them get the alerts when employees are doing overtime or when some compliance laws are disobeyed.
Automating the whole process will help you ensure that your organization complies with the Fair Labor Standards Act (FLSA) and the Affordable Care Act (ACA) regulations.
Automating the recruitment process
Previously, when the technology wasn’t that advanced, the HR professionals manually did the hiring process through phone calls, letters, and face-to-face interviews. With the advancement in technology, now HR teams can use software for application process and screening. This helps them in choosing the best fit applications and set them up for the next step.
Using the online applicant tracking systems will save your time and efforts by handling the resumes and calls automatically. Using this technology, HR teams can broaden their hiring pools and can even hire people for other cities or states.
Integrating technology in your system will greatly help in saving the time and efforts invested in recruiting and interview scheduling. It also increases the chances of finding a potential candidate.
Defining Performance Metrics
Measuring the performance of the employees is necessary in order to prepare appraisals. The common mistake done by most of the companies is using the same performance indicators for every employee.
Practically, companies that have diverse and nuanced employees, their key performance indicators must be created to adapt to this diversity. HR professionals can make use of software that will assist them in recording and eliminate the wrong data in order to match the performance metrics.
The data collected helps the HR managers to note down the performance of the employee and highlight the area of improvement of employees.
Refining Employee Engagement
Employee engagement is now no longer an occasional occurrence. HR experts must regularly converse to employees, share updates, gather vital information on their state-of-mind and health, and discuss possible wellness solutions.
Using HRMS (Human Resource Management Software) within the system help in reducing the stress of the HR team. For instance, by handling repetitive tasks such as the induction of new employees, allowing you to focus on core areas such as the training and development of employees.
Employee engagement and retention rates can be improved by using this technology. Using HRMS, HR experts can increase employee motivation and employee morale by designing effective programs.
Mobile Workforce Management
The new trend of remote working is rising rapidly. Using advanced HR technology will allow you to perform your tasks remotely and manage everything on time. This change in the trend of working demands the integration of mobile workforce management apps in human resource software. Input from the IT and executive team is important as safety and security must be kept in mind before deploying such technology.
Improved Data Security
Corporate data safety and security, as well as compliance, are an important responsibility of the HR job description. These tasks are becoming stress-free, all thanks to innovative technologies.
Every company wants their employees to nurture and perform well as it not only benefits the employees but increases the profitability of the business as well. The present era is of digitalization, and technology is advancing at a rapid pace.
These sudden changes are transforming the realm of the human resource department. Technology can significantly help you in improving your productivity by saving time and reducing your burden.
Amanda Jerelyn is working as a content executive at Dissertation Assistance, where she manages the content team. She has contributed her ideas on various platforms and prepares PR topics. She started her career as a creative writer and took over this position through her performance and technical expertise.