Effortless HR provides affordable and easy to use online HR software.
Centralize your employee records and have information available anytime, anywhere.
For Small Business Owners
- Centralize employee records
- Affordable and easy to use
- Designed for the small business
For Managers
- Customized Employee Time Clock
- Find employee information quickly
- Reminders to keep you organized
For HR Professionals
- Hiring Corner -- Hire Smart!
- Compliance with labor laws
- Track PTO and Sick time
For Employees
- Employee self service portal
- Easily update contact information
- Access to shared documents
Who needs Effortless HR web-based software?
About Us
EffortlessHR™ is a Tucson, Arizona based company. The company was founded by Lola Kakes, who has been a lifelong advocate for small business and realized the need for an affordable and easy-to-use employee management system.
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Lola Kakes, Founder
Lola has more than 30 years as a Human Resource and Corporate Compliance professional. Lola's experience includes 10 years as Executive Vice President of HR and Compliance for Keenan & Associates, the largest privately owned insurance broker in the state of California. She is recognized as a specialist in small business reporting requirements and successful management/employee relations. As an advocate for small business, Lola served as a Commissioner to The Tucson City Small Business Commission. She is a former President of the Tucson Chapter of the National Association of Women Business Owners (NAWBO). She also is an active member and contributor to the Society for Human Resource Management (SHRM). She is the author of the popular book, "If You Don't Own A Circus, You Shouldn't Be Hiring Clowns."
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Ellen Kirton, President & CFO
Ellen has more than 30 years experience as a highly respected financial professional. Before joining EHR, she was the Senior Vice President of Chase Bank. With a portfolio of $3.1 Billion, she developed the bank's Small Business Service and Loan Centers. She has been (and is) a successful and popular Business Coach for small and medium-sized companies in need of financial guidance and planning. Ellen is the current President-Elect of the Tucson Chapter of the National Association of Women Business Owners (NAWBO) and is the author of the book "Cinderella is still Dancing."
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Aaron Queen, CTO
Aaron is an IT professional specializing in Emerging and Scalable Technologies. He is a recognized expert in high performance, mission-critical, and high security applications. During his career, he has been a respected resource to highly sensitive Government projects. He often is consulted for his expertise in the development and application of esoteric and secure computer technologies.
Security Info
EffortlessHR maintains rigorous security practices to keep your personal information safe.
Our servers are located in an offsite datacenter in the United States.
All data is also backed up daily to a second offsite location in the United States.
Using state-of-the-art and military-grade encryption technology, we are able to process your transactions and store data safely behind protected firewalls.
You can be assured that sensitive data cannot be read as it travels over the Internet.
Security Safeguards:
- 256-bit SSL encryption between our servers and your computer. Many banks only use 128-bit - we double that.
- Each company's data is uniquely separated and encrypted in our database.
- Dual-layer firewalls identify and block any intrusion attempts.
- Our data center is centrally located in the USA, and holds the SAS 70 Type II Certification with regular audits.
- To gain entry to the patrolled data center, guests must pass a two-factor authentication process.
- All data is backed up daily using cloud storage to 2 independent data centers in the USA.
EffortlessHR is the Best HR & Personnel Management Software
Recordkeeping can be an issue for fast moving and growing organizations.
Manage all of your employee records, notes, time sheets, and much more from one secure central area.
Our dynamic employee management interface allows you store all the employee information you need. You will be able to access important employee information quickly, regardless of where you are.
EffortlessHR also allows you to easily add your own fields using the powerful built in web interface, so you never need to store extra information on spreadsheets.
Click on the Employee Management interface to see a larger version.
Human Resources Software helps you quickly find what you need, when you need it
With immediate access to these compliance resources, our HRIS system saves valuable time.
Human resources compliance is a necessity for any business in today's legal environment.
Between the Fair Labor Standards Act (FLSA), OSHA, sexual harassment, and antidiscrimination laws, a business that isn't aware of its HR responsibilities is headed for trouble.
When done correctly, HR compliance is a process. It's a way of defining proper individual and group behaviors, and assuring that laws and policies are understood and followed. This means you must know the laws and develop appropriate policies in relation to these laws.
We provide a comprehensive employment law library, and also include necessary forms and "How-to Guides" for difficult situations.
Click on the Labor Laws Library interface to see a larger version.
Companies using EffortlessHR for their HRIS needs
Our HR software works great for these valued customers!
Below is a random sampling of companies that use EffortlessHR for their human resources needs. To view their feedback, just click on their logo.
Effortless HR is an indispensable tool for my business. I'm a traveling bookkeeper with clients with many different needs.
Because most of these clients are small companies, they do not have a HR department.
They depend on me to know the current laws on employees. Before Effortless HR I had to tell them I did not know the laws.
Now I can help my clients stay in line with the laws with a one stop web site. One client has employees in 5 different states.
I used Effortless HR to track the laws of employment in all of the states not just Arizona.
Effortless HR not only has a wonderful Web service but the Tech support is outstanding, very layman friendly, and speaks great English!
When I have a question that I can not find on the Web site (which has not happened yet), there is a feedback tab to assist me.
All small business should have Effortless HR on their team for success. Effortless HR takes the mystery out of human resources!
Renee Burnett, Dream Books, Inc.
EffortlessHR Products
We provide a complete suite of HR tools for your business
EffortlessHR® is a Human Resources "Software as a Service" (SaaS), meaning the entire program is web-based and can be accessed anywhere you have a computer and an internet connection.
Features include employee management, a self-service portal including time clock, and compliance resources.
Just added: Hiring Corner to help you through the entire onboarding process.
Every business needs an employee handbook to protect against liability and lawsuits.
With EffortlessHR, you can affordably create a manual that would typically cost thousands of dollars and use up weeks of your time.
By better understanding the people they employ, companies can solve many of their most critical and expensive problems.
With reliable information to make human resource decisions, employers can successfully fit people to jobs in which they
will excel, retain good employees, become better managers, improve service, and build more effective teams.
We have put together all the forms we could find or that we have used and can now provide you with our forms library.
Our HR forms, business forms, and spreadsheets are compatible with Microsoft Word, Adobe Acrobat PDF, or Microsoft Excel.
Effortless HR Software Detailed Feature List
Providing you with the tools to manage your most important asset - your people.
- A personnel file at your fingertips, with important information and files accessible 24/7.
- We also support Custom Fields, so you can add additional fields for all employees as needed for your company.
- Hiring Dashboard to help you with the onboarding of new employees. Forms, Guides, and Laws are provided to help you make the right hiring decision.
- Eliminate the need for standalone Employee Time Software or Employee Self Service Portal Software with our HRMS (Human Resource Management System).
- Employees have the ability to update personal information, request time off, and clock in/out with EffortlessHR. All time entries are logged by IP Address, for your tracking purposes.
- Easy to use Leave Requisition and Approval
- Our Custom Report Writer allows you to choose the fields you want in any report, and filter and sort on any field.
- Provide you with the information to manage your company & employees.
- Export Detailed and Simplified hours to your existing Payroll Software
- Download and customize over 300 human resources forms & documents.
- You should know the regulations behind important labor law issues.
- Employment law penalties can be severe, and we can help educate you on these critical issues.
- With our HR software, you can easily comply with employment laws and avoid labor law penalties.
- Information and step-by-step guides to work in compliance and help you deal with many HR issues
- Guides include hiring, retaining employees, workforce development, and termination.
- Alert you to finish tasks or to start new ones.
- Examples: Starting or finishing a performance appraisal, remembering a birthday, onboarding of an employee
New! Powerful Import & Export Capabilities
- Many businesses have employee information in a spreadsheet, payroll application, or custom database.
- We make it simple to import (adding or updating employees) and export all of your employee information.
New! Multi-Layer Access Levels
- Allows you to assign supervisors & managers to a single employee.
- Multiple levels allow you to control exactly who can view an employee.
Online File Storage
- Convenient storage to keep your recordkeeping up to date.
- Separate folders allow you to remain working in compliance.
New! Employee Email System
- Design and write custom emails that will be sent to all or selected employees.
- Administrators have full access, and managers have access to employees who are assigned to them.
- Perfect for company-wide or department-wide announcements.
Absence Tracking & Disciplinary Reports
- Easily track absences and generate custom reports for any time period.
- Tracking absences can help you reduce turnover and avoid future issues.
Company Property Tracking
- This tool will help you record the value and location of company property and will ensure the return of this property if needed.
Benefits Management
- Keep all your company benefits and contact information of providers in one centralized location
- Add and easily assign benefits to employees as need.
- New! PTO Accrual with automatic accrual and rate table calculations. Integrates with time clock and time off requests.
Company Data Management
- Important company information securely and safely stored offsite.
Labor Law Updates
- As employment law changes, an announcement will be automatically placed on your home page.
- You will stay informed of all of the updated labor laws which can help you remain in compliance at work.
