Your #1 choice for free
Job Descriptions
Job Details
Occupation Information

Municipal Clerks
SOC Code: 43-4031.02

Draft agendas and bylaws for town or city council; record minutes of council meetings; answer official correspondence; keep fiscal records and accounts; and prepare reports on civic needs.

Sample of reported job titles: City Clerk, City Recorder, City Secretary, Clerk, Deputy City Clerk, Deputy Clerk, Municipal Clerk, Recorder, Town Clerk, Township Clerk

Tasks

  • Record and edit the minutes of meetings and distribute to appropriate officials or staff members.
  • Issue public notification of all official activities or meetings.
  • Record and maintain all vital and fiscal records and accounts.
  • Prepare meeting agendas or packets of related information.
  • Prepare ordinances, resolutions, or proclamations so that they can be executed, recorded, archived, or distributed.
  • Maintain and update documents, such as municipal codes or city charters.
  • Plan and direct the maintenance, filing, safekeeping, and computerization of all municipal documents.
  • Perform budgeting duties, such as assisting in budget preparation, expenditure review, or budget administration.
  • Perform general office duties, such as taking or transcribing dictation, typing or proofreading correspondence, distributing or filing official forms, or scheduling appointments.
  • Respond to requests for information from the public, other municipalities, state officials, or state and federal legislative offices.
  • Coordinate or maintain office tracking systems for correspondence or follow-up actions.
  • Issue various permits and licenses, such as marriage, fishing, hunting, or dog licenses, and collect appropriate fees.
  • Research information in the municipal archives upon request of public officials or private citizens.
  • Perform contract administration duties, assisting with bid openings or the awarding of contracts.
  • Collaborate with other staff to assist in the development and implementation of goals, objectives, policies, or priorities.
  • Participate in the administration of municipal elections, such as preparation or distribution of ballots, appointment or training of election officers, or tabulation or certification of results.
  • Provide assistance to persons with disabilities in reaching less accessible areas of municipal facilities.
  • Process claims against the municipality, maintaining files and log of claims, and coordinate claim response and handling with municipal claims administrators.
  • Develop or conduct orientation programs for candidates for political office.
  • Serve as a notary of the public.
  • Provide assistance with events, such as police department auctions of abandoned automobiles.
  • Prepare reports on civic needs.

Technology Skills

  • Calendar and scheduling software - Work scheduling software
  • Data base reporting software - Data Technologies Summit
  • Data base user interface and query software - Data entry software ; Microsoft Access
  • Electronic mail software - Email software; Microsoft Outlook
  • Office suite software - Microsoft Office
  • Spreadsheet software - Microsoft Excel
  • Word processing software - Microsoft Word

Tools Used

  • Dictation machines - Dictating equipment
  • Digital voice recorders - Digital audio recorders
  • Electronic voting or vote-counting equipment - Ballot marking devices; Ballot marking systems; Mechanical lever voting machines; Touchscreen vote recording equipment
  • Laser fax machine - Laser facsimile machines
  • Laser printers - Computer laser printers
  • Notary seals - Notary public seal presses
  • Optical character recognition systems - Optical scan equipment
  • Paper shredding machines or accessories - Document shredders
  • Personal computers
  • Photocopiers - Copy machines
  • Printer calculator - Printing calculators
  • Punch card readers - Punch card voting systems
  • Rubber stamping stamps - Notary public stamps
  • Scanners - Digital data input scanners
  • Special purpose telephones - Multiline telephone systems
  • Typewriters - Electric typewriters

Knowledge

  • Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
  • English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
  • Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
  • Law and Government - Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.
  • Administration and Management - Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
  • Economics and Accounting - Knowledge of economic and accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data.
  • Mathematics - Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.
  • Personnel and Human Resources - Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.
  • Public Safety and Security - Knowledge of relevant equipment, policies, procedures, and strategies to promote effective local, state, or national security operations for the protection of people, data, property, and institutions.
  • Computers and Electronics - Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.

Skills

  • Reading Comprehension - Understanding written sentences and paragraphs in work related documents.
  • Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • Speaking - Talking to others to convey information effectively.
  • Writing - Communicating effectively in writing as appropriate for the needs of the audience.
  • Coordination - Adjusting actions in relation to others' actions.
  • Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
  • Active Learning - Understanding the implications of new information for both current and future problem-solving and decision-making.
  • Judgment and Decision Making - Considering the relative costs and benefits of potential actions to choose the most appropriate one.
  • Monitoring - Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
  • Social Perceptiveness - Being aware of others' reactions and understanding why they react as they do.

Abilities

  • Oral Comprehension - The ability to listen to and understand information and ideas presented through spoken words and sentences.
  • Oral Expression - The ability to communicate information and ideas in speaking so others will understand.
  • Written Comprehension - The ability to read and understand information and ideas presented in writing.
  • Written Expression - The ability to communicate information and ideas in writing so others will understand.
  • Near Vision - The ability to see details at close range (within a few feet of the observer).
  • Speech Recognition - The ability to identify and understand the speech of another person.
  • Speech Clarity - The ability to speak clearly so others can understand you.
  • Deductive Reasoning - The ability to apply general rules to specific problems to produce answers that make sense.
  • Information Ordering - The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
  • Inductive Reasoning - The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).

Interests

  • Interest code: CE
    • Conventional - Conventional occupations frequently involve following set procedures and routines. These occupations can include working with data and details more than with ideas. Usually there is a clear line of authority to follow.
    • Enterprising - Enterprising occupations frequently involve starting up and carrying out projects. These occupations can involve leading people and making many decisions. Sometimes they require risk taking and often deal with business.

Work Context

  • Face-to-Face Discussions - 92% responded “Every day.”
  • Telephone - 84% responded “Every day.”
  • Contact With Others - 80% responded “Constant contact with others.”
  • Electronic Mail - 76% responded “Every day.”
  • Structured versus Unstructured Work - 62% responded “A lot of freedom.”
  • Letters and Memos - 51% responded “Once a week or more but not every day.”
  • Deal With External Customers - 46% responded “Extremely important.”
  • Importance of Being Exact or Accurate - 58% responded “Extremely important.”
  • Spend Time Sitting - 43% responded “Continually or almost continually.”
  • Work With Work Group or Team - 43% responded “Very important.”
  • Indoors, Environmentally Controlled - 75% responded “Every day.”
  • Importance of Repeating Same Tasks - 41% responded “Extremely important.”
  • Freedom to Make Decisions - 49% responded “Some freedom.”
  • Time Pressure - 37% responded “Once a month or more but not every week.”
  • Coordinate or Lead Others - 37% responded “Important.”
  • Deal With Unpleasant or Angry People - 42% responded “Once a month or more but not every week.”
  • Impact of Decisions on Co-workers or Company Results - 40% responded “Important results.”
  • Frequency of Conflict Situations - 48% responded “Once a month or more but not every week.”
  • Spend Time Making Repetitive Motions - 31% responded “More than half the time.”
  • Duration of Typical Work Week - 44% responded “40 hours.”
  • Spend Time Using Your Hands to Handle, Control, or Feel Objects, Tools, or Controls - 28% responded “Never.”
  • Frequency of Decision Making - 32% responded “Once a week or more but not every day.”

Education

Percentage of RespondentsEducation Level Required
42%Some college, no degree
37%Bachelor's degree
17%Associate's degree

Work Styles

  • Integrity - Job requires being honest and ethical.
  • Attention to Detail - Job requires being careful about detail and thorough in completing work tasks.
  • Dependability - Job requires being reliable, responsible, and dependable, and fulfilling obligations.
  • Cooperation - Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.
  • Initiative - Job requires a willingness to take on responsibilities and challenges.
  • Independence - Job requires developing one's own ways of doing things, guiding oneself with little or no supervision, and depending on oneself to get things done.
  • Achievement/Effort - Job requires establishing and maintaining personally challenging achievement goals and exerting effort toward mastering tasks.
  • Self Control - Job requires maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations.
  • Concern for Others - Job requires being sensitive to others' needs and feelings and being understanding and helpful on the job.
  • Stress Tolerance - Job requires accepting criticism and dealing calmly and effectively with high stress situations.
  • Adaptability/Flexibility - Job requires being open to change (positive or negative) and to considerable variety in the workplace.
  • Leadership - Job requires a willingness to lead, take charge, and offer opinions and direction.
  • Persistence - Job requires persistence in the face of obstacles.
  • Analytical Thinking - Job requires analyzing information and using logic to address work-related issues and problems.
  • Innovation - Job requires creativity and alternative thinking to develop new ideas for and answers to work-related problems.
  • Social Orientation - Job requires preferring to work with others rather than alone, and being personally connected with others on the job.

Work Values

  • Relationships - Occupations that satisfy this work value allow employees to provide service to others and work with co-workers in a friendly non-competitive environment. Corresponding needs are Co-workers, Moral Values and Social Service.
  • Independence - Occupations that satisfy this work value allow employees to work on their own and make decisions. Corresponding needs are Creativity, Responsibility and Autonomy.
  • Working Conditions - Occupations that satisfy this work value offer job security and good working conditions. Corresponding needs are Activity, Compensation, Independence, Security, Variety and Working Conditions.

Wages & Trends

  • Median wages (2017)
    • $17.93 hourly, $37,300 annual
  • Employment (2016)
    • 136,000 employees
  • Projected growth (2016-2026)
    • Average (5% to 9%)
  • Projected job openings (2016-2026)
    • 12,600

Similar Job Descriptions: