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Legal Secretaries
SOC Code: 43-6012.00

Perform secretarial duties using legal terminology, procedures, and documents. Prepare legal papers and correspondence, such as summonses, complaints, motions, and subpoenas. May also assist with legal research.

Sample of reported job titles: Confidential Secretary, Coordinating Legal Practice Assistant, Judicial Administrative Assistant, Legal Administrative Assistant, Legal Administrative Secretary, Legal Coordinator, Legal Office Support Assistant, Legal Secretary, Magistrate Assistant, Secretary

Tasks

  • Prepare, proofread, or process legal documents, such as summonses, subpoenas, complaints, appeals, motions, or pretrial agreements.
  • Mail, fax, or arrange for delivery of legal correspondence to clients, witnesses, and court officials.
  • Receive and place telephone calls.
  • Schedule and make appointments.
  • Organize and maintain law libraries, documents, and case files.
  • Make photocopies of correspondence, documents, and other printed matter.
  • Assist attorneys in collecting information such as employment, medical, and other records.
  • Draft and type office memos.
  • Complete various forms, such as accident reports, trial and courtroom requests, and applications for clients.
  • Prepare and distribute invoices to bill clients or pay account expenses.
  • Submit articles and information from searches to attorneys for review and approval for use.
  • Make travel arrangements for attorneys.
  • Review legal publications and perform database searches to identify laws and court decisions relevant to pending cases.

Technology Skills

  • Accounting software - Intuit QuickBooks ; Sage 50 Accounting; Thomson Reuters Elite Billing Manager; Vertican Technologies Collection Master (see all 8 examples)
  • Analytical or scientific software - Litigation management software
  • Calendar and scheduling software - Aderant CompuLaw; Appointment scheduling software
  • Data base user interface and query software - A1-Law; Electronic adjudication management systems EAM; LexisNexis Time Matters; Microsoft Access (see all 5 examples)
  • Desktop publishing software
  • Document management software - Adobe Systems Adobe Acrobat ; Dropbox; HotDocs; Microsoft Office SharePoint Server MOSS (see all 5 examples)
  • Electronic mail software - Email software; IBM Lotus Notes; Microsoft Outlook
  • Expert system software - Legal software
  • Graphics or photo imaging software - Microsoft Visio
  • Human resources software - ADP Workforce Now
  • Information retrieval or search software - Legal research software; LexisNexis; Public access to electronic court records PACER; Thomson West WestlawPRO
  • Internet browser software - Web browser software
  • Office suite software - Microsoft Office
  • Presentation software - Microsoft PowerPoint
  • Project management software - Case management software
  • Spreadsheet software - Microsoft Excel
  • Video conferencing software - Web conferencing software
  • Web page creation and editing software - Web page design and editing software
  • Word processing software - Electronic diary software; Microsoft Word ; Transcription software; WordPerfect

Tools Used

  • Digital cameras
  • Digital duplicators - Digital duplicating machines
  • Digital voice recorders - Digital audio recorders
  • Laser fax machine - Laser facsimile machines
  • Microfiche or microfilm viewer components or accessories - Microfiche machines
  • Notebook computers - Laptop computers
  • Pagers
  • Paper shredding machines or accessories - Document shredders
  • Personal computers
  • Photocopiers - Photocopying equipment
  • Pocket calculator - Handheld calculators
  • Premise branch exchange PBX systems - Switchboards
  • Scanners - Document scanners
  • Special purpose telephones - Multi-line telephone systems
  • Typewriters - Electric typewriters
  • Word processors

Knowledge

  • Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
  • Law and Government - Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.
  • English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

Skills

  • Reading Comprehension - Understanding written sentences and paragraphs in work related documents.
  • Writing - Communicating effectively in writing as appropriate for the needs of the audience.
  • Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • Speaking - Talking to others to convey information effectively.
  • Time Management - Managing one's own time and the time of others.
  • Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
  • Coordination - Adjusting actions in relation to others' actions.
  • Monitoring - Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
  • Social Perceptiveness - Being aware of others' reactions and understanding why they react as they do.

Abilities

  • Oral Comprehension - The ability to listen to and understand information and ideas presented through spoken words and sentences.
  • Written Comprehension - The ability to read and understand information and ideas presented in writing.
  • Near Vision - The ability to see details at close range (within a few feet of the observer).
  • Written Expression - The ability to communicate information and ideas in writing so others will understand.
  • Oral Expression - The ability to communicate information and ideas in speaking so others will understand.
  • Speech Recognition - The ability to identify and understand the speech of another person.
  • Speech Clarity - The ability to speak clearly so others can understand you.
  • Information Ordering - The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
  • Deductive Reasoning - The ability to apply general rules to specific problems to produce answers that make sense.
  • Problem Sensitivity - The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
  • Category Flexibility - The ability to generate or use different sets of rules for combining or grouping things in different ways.

Interests

  • Interest code: CE
    • Conventional - Conventional occupations frequently involve following set procedures and routines. These occupations can include working with data and details more than with ideas. Usually there is a clear line of authority to follow.
    • Enterprising - Enterprising occupations frequently involve starting up and carrying out projects. These occupations can involve leading people and making many decisions. Sometimes they require risk taking and often deal with business.

Work Context

  • Electronic Mail - 99% responded “Every day.”
  • Telephone - 96% responded “Every day.”
  • Face-to-Face Discussions - 81% responded “Every day.”
  • Letters and Memos - 73% responded “Every day.”
  • Contact With Others - 60% responded “Constant contact with others.”
  • Indoors, Environmentally Controlled - 90% responded “Every day.”
  • Time Pressure - 66% responded “Every day.”
  • Spend Time Sitting - 55% responded “Continually or almost continually.”
  • Importance of Repeating Same Tasks - 70% responded “Extremely important.”
  • Structured versus Unstructured Work - 49% responded “A lot of freedom.”
  • Deal With External Customers - 66% responded “Extremely important.”
  • Work With Work Group or Team - 41% responded “Extremely important.”
  • Importance of Being Exact or Accurate - 40% responded “Extremely important.”
  • Freedom to Make Decisions - 67% responded “Some freedom.”
  • Impact of Decisions on Co-workers or Company Results - 32% responded “Important results.”
  • Spend Time Making Repetitive Motions - 33% responded “Less than half the time.”
  • Coordinate or Lead Others - 42% responded “Important.”

Education

Percentage of RespondentsEducation Level Required
30%Some college, no degree
23%Bachelor's degree
19%High school diploma or equivalent

Work Styles

  • Attention to Detail - Job requires being careful about detail and thorough in completing work tasks.
  • Integrity - Job requires being honest and ethical.
  • Dependability - Job requires being reliable, responsible, and dependable, and fulfilling obligations.
  • Cooperation - Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.
  • Independence - Job requires developing one's own ways of doing things, guiding oneself with little or no supervision, and depending on oneself to get things done.
  • Self Control - Job requires maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations.
  • Concern for Others - Job requires being sensitive to others' needs and feelings and being understanding and helpful on the job.
  • Initiative - Job requires a willingness to take on responsibilities and challenges.
  • Analytical Thinking - Job requires analyzing information and using logic to address work-related issues and problems.
  • Persistence - Job requires persistence in the face of obstacles.
  • Stress Tolerance - Job requires accepting criticism and dealing calmly and effectively with high stress situations.
  • Achievement/Effort - Job requires establishing and maintaining personally challenging achievement goals and exerting effort toward mastering tasks.
  • Adaptability/Flexibility - Job requires being open to change (positive or negative) and to considerable variety in the workplace.
  • Social Orientation - Job requires preferring to work with others rather than alone, and being personally connected with others on the job.
  • Innovation - Job requires creativity and alternative thinking to develop new ideas for and answers to work-related problems.

Work Values

  • Relationships - Occupations that satisfy this work value allow employees to provide service to others and work with co-workers in a friendly non-competitive environment. Corresponding needs are Co-workers, Moral Values and Social Service.
  • Support - Occupations that satisfy this work value offer supportive management that stands behind employees. Corresponding needs are Company Policies, Supervision: Human Relations and Supervision: Technical.
  • Working Conditions - Occupations that satisfy this work value offer job security and good working conditions. Corresponding needs are Activity, Compensation, Independence, Security, Variety and Working Conditions.

Wages & Trends

  • Median wages (2017)
    • $21.51 hourly, $44,730 annual
  • Employment (2016)
    • 195,000 employees
  • Projected growth (2016-2026)
    • Decline (-2% or lower)
  • Projected job openings (2016-2026)
    • 15,000

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