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Court Clerks
SOC Code: 43-4031.01

Perform clerical duties in court of law; prepare docket of cases to be called; secure information for judges; and contact witnesses, attorneys, and litigants to obtain information for court.

Sample of reported job titles: Case Manager, Circuit Court Clerk, Clerk, Court Clerk, Court Specialist, Courtroom Clerk, Deputy Clerk, Deputy Clerk of Court, Deputy Court Clerk, Law Clerk

Tasks

  • Prepare and issue orders of the court, such as probation orders, release documentation, sentencing information, or summonses.
  • Prepare dockets or calendars of cases to be called, using typewriters or computers.
  • Record case dispositions, court orders, or arrangements made for payment of court fees.
  • Prepare documents recording the outcomes of court proceedings.
  • Examine legal documents submitted to courts for adherence to laws or court procedures.
  • Perform administrative tasks, such as answering telephone calls, filing court documents, or maintaining office supplies or equipment.
  • Search files and contact witnesses, attorneys, or litigants to obtain information for the court.
  • Answer inquiries from the general public regarding judicial procedures, court appearances, trial dates, adjournments, outstanding warrants, summonses, subpoenas, witness fees, or payment of fines.
  • Instruct parties about timing of court appearances.
  • Explain procedures or forms to parties in cases or to the general public.
  • Record court proceedings, using recording equipment, or record minutes of court proceedings, using stenotype machines or shorthand.
  • Follow procedures to secure courtrooms or exhibits, such as money, drugs, or weapons.
  • Read charges and related information to the court and, if necessary, record defendants' pleas.
  • Swear in jury members, interpreters, witnesses, or defendants.
  • Conduct roll calls and poll jurors.
  • Collect court fees or fines and record amounts collected.
  • Prepare and mark applicable court exhibits or evidence.
  • Amend indictments when necessary and endorse indictments with pertinent information.
  • Meet with judges, lawyers, parole officers, police, or social agency officials to coordinate the functions of the court.
  • Prepare staff schedules.
  • Direct support staff in handling of paperwork processed by clerks' offices.
  • Prepare courtrooms with paper, pens, water, easels, or electronic equipment and ensure that recording equipment is working.
  • Open courts, calling them to order, and announcing judges.

Technology Skills

  • Data base user interface and query software - Abilis CORIS Offender Management System; Data entry software ; IBM Judicial Enforcement Management System JEMS; Microsoft Access
  • Document management software - Adobe Systems Adobe Acrobat
  • Electronic mail software - IBM Notes ; Microsoft Outlook
  • Information retrieval or search software - LexisNexis; Thomson Reuters Westlaw
  • Office suite software - Corel WordPerfect Office Suite; Microsoft Office
  • Presentation software - Microsoft PowerPoint
  • Project management software - Syscon Court Clerk
  • Spreadsheet software - Microsoft Excel ; Spreadsheet applications
  • Word processing software - Microsoft Word

Tools Used

  • Conversation recording units - Audio recording equipment
  • Desktop calculator - Desktop calculators
  • Inkjet printers - Computer inkjet printers
  • Laser fax machine - Laser facsimile machines
  • Microfiche or microfilm viewers - Microfilm viewing equipment
  • Personal computers
  • Photocopiers - Copy machines
  • Printer calculator - Printing calculators
  • Scanners - Computer data input scanners
  • Stenotype machines - Steno writers
  • Typewriters - Electric typewriters

Knowledge

  • Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
  • English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
  • Law and Government - Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.
  • Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

Skills

  • Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • Speaking - Talking to others to convey information effectively.
  • Reading Comprehension - Understanding written sentences and paragraphs in work related documents.
  • Writing - Communicating effectively in writing as appropriate for the needs of the audience.
  • Time Management - Managing one's own time and the time of others.
  • Coordination - Adjusting actions in relation to others' actions.
  • Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
  • Monitoring - Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
  • Social Perceptiveness - Being aware of others' reactions and understanding why they react as they do.
  • Complex Problem Solving - Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
  • Service Orientation - Actively looking for ways to help people.

Abilities

  • Oral Expression - The ability to communicate information and ideas in speaking so others will understand.
  • Oral Comprehension - The ability to listen to and understand information and ideas presented through spoken words and sentences.
  • Speech Recognition - The ability to identify and understand the speech of another person.
  • Written Comprehension - The ability to read and understand information and ideas presented in writing.
  • Written Expression - The ability to communicate information and ideas in writing so others will understand.
  • Information Ordering - The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
  • Near Vision - The ability to see details at close range (within a few feet of the observer).
  • Speech Clarity - The ability to speak clearly so others can understand you.
  • Deductive Reasoning - The ability to apply general rules to specific problems to produce answers that make sense.
  • Inductive Reasoning - The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).
  • Problem Sensitivity - The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.

Interests

  • Interest code: CER
    • Conventional - Conventional occupations frequently involve following set procedures and routines. These occupations can include working with data and details more than with ideas. Usually there is a clear line of authority to follow.
    • Enterprising - Enterprising occupations frequently involve starting up and carrying out projects. These occupations can involve leading people and making many decisions. Sometimes they require risk taking and often deal with business.
    • Realistic - Realistic occupations frequently involve work activities that include practical, hands-on problems and solutions. They often deal with plants, animals, and real-world materials like wood, tools, and machinery. Many of the occupations require working outside, and do not involve a lot of paperwork or working closely with others.

Work Context

  • Contact With Others - 82% responded “Constant contact with others.”
  • Face-to-Face Discussions - 76% responded “Every day.”
  • Importance of Being Exact or Accurate - 74% responded “Extremely important.”
  • Telephone - 66% responded “Every day.”
  • Time Pressure - 69% responded “Every day.”
  • Importance of Repeating Same Tasks - 24% responded “Very important.”
  • Electronic Mail - 65% responded “Every day.”
  • Deal With External Customers - 54% responded “Extremely important.”
  • Indoors, Environmentally Controlled - 83% responded “Every day.”
  • Work With Work Group or Team - 43% responded “Extremely important.”
  • Spend Time Sitting - 40% responded “Continually or almost continually.”
  • Deal With Unpleasant or Angry People - 30% responded “Every day.”
  • Impact of Decisions on Co-workers or Company Results - 38% responded “Very important results.”
  • Frequency of Decision Making - 49% responded “Every day.”
  • Spend Time Making Repetitive Motions - 37% responded “Continually or almost continually.”
  • Structured versus Unstructured Work - 40% responded “Limited freedom.”
  • Frequency of Conflict Situations - 32% responded “Every day.”
  • Physical Proximity - 41% responded “Moderately close (at arm's length).”
  • Letters and Memos - 29% responded “Once a week or more but not every day.”

Education

Percentage of RespondentsEducation Level Required
78%High school diploma or equivalent
11%Some college, no degree
10%Associate's degree

Work Styles

  • Attention to Detail - Job requires being careful about detail and thorough in completing work tasks.
  • Dependability - Job requires being reliable, responsible, and dependable, and fulfilling obligations.
  • Cooperation - Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.
  • Integrity - Job requires being honest and ethical.
  • Self Control - Job requires maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations.
  • Stress Tolerance - Job requires accepting criticism and dealing calmly and effectively with high stress situations.
  • Adaptability/Flexibility - Job requires being open to change (positive or negative) and to considerable variety in the workplace.
  • Independence - Job requires developing one's own ways of doing things, guiding oneself with little or no supervision, and depending on oneself to get things done.
  • Concern for Others - Job requires being sensitive to others' needs and feelings and being understanding and helpful on the job.
  • Social Orientation - Job requires preferring to work with others rather than alone, and being personally connected with others on the job.
  • Achievement/Effort - Job requires establishing and maintaining personally challenging achievement goals and exerting effort toward mastering tasks.
  • Initiative - Job requires a willingness to take on responsibilities and challenges.
  • Persistence - Job requires persistence in the face of obstacles.

Work Values

  • Relationships - Occupations that satisfy this work value allow employees to provide service to others and work with co-workers in a friendly non-competitive environment. Corresponding needs are Co-workers, Moral Values and Social Service.
  • Support - Occupations that satisfy this work value offer supportive management that stands behind employees. Corresponding needs are Company Policies, Supervision: Human Relations and Supervision: Technical.
  • Achievement - Occupations that satisfy this work value are results oriented and allow employees to use their strongest abilities, giving them a feeling of accomplishment. Corresponding needs are Ability Utilization and Achievement.

Wages & Trends

  • Median wages (2017)
    • $17.93 hourly, $37,300 annual
  • Employment (2016)
    • 136,000 employees
  • Projected growth (2016-2026)
    • Average (5% to 9%)
  • Projected job openings (2016-2026)
    • 12,600

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