Business writing’ is a murky field at best. What exactly does it mean to be a good business writer, and does it apply to you in HR? The answer is, it applies to everybody, especially those who work in your field. You do more communication than anyone else in your company, and the way you communicate is crucial. Here are the top tips that will help you improve your business writing, and help you communicate well in the workplace.
Break it down
If you’re faced with a longer and more complex writing task, the best thing to do isn’t just to dive headfirst into it. Like most things in life, it’s better to plan. Try breaking the task up into sections, and working on them separately. You’ll find it much easier to get everything down that needs to be in the document, and the reader will find it much easier to follow.
Be clear and avoid jargon
If you’re writing within the company, then some jargon cannot be helped. However, when you’re writing, be aware that it can creep into your writing and make it impenetrable. Make sure you’re keeping your language as simple as possible, to allow others to understand what you’re saying.
Pay attention to your sentence structure too. Shorter sentences are better, as they’re easier to understand. Break down longer sentences into shorter ones if you feel they’re running on too long.
Keep it to the point
Business writing expert Penelope Garret at Elite Assignment Help says, “The people you’re writing to won’t have a lot of time on their hands, just like you. That means if you want to get their attention, you need to keep your writing short and snappy. Get to the point right away, and don’t make them have to sit and work out what it is you want.”
The best way of doing this is to put the main point of your communication in your first sentence. That tells the reader what you want right away. You can use the rest of the communication to elaborate on that first line.
Have a clear objective
When you sit down to write, you need to have a clear objective in mind. What are you hoping will happen as a result of this communication? It could be something as simple as getting someone to send a package, or setting up a meeting. You’d be surprised, though, how many people don’t have a goal in mind when they write.
Think carefully about what you want to happen as a result of your writing. You can even include a call to action if you’d like. Simply adding in ‘Please give me a call at 3 pm to set up the event’ can be enough to get you what you need.
Use online tools
You’ll find it’s much easier to write at work if you have the right tools to hand. Use these tools when you’re writing to improve your work:
- Word Count: Use this tool to check the length of your writing, and cut it down if it’s getting too long.
- Boom Essays: This service can help you improve your grammar and the readability of your writing.
- State Of Writing: This site is full of helpful writing guides that you can consult when needed.
- UKWritings: This service offers writing consulting by expert writers.
- Via Writing: This site is full of helpful guides and blogs about writing that you can use in your work.
- Academized: This writing community and guides are on hand whenever you need them.
- Cite It In: Use this tool to get the correct citation for any sources you use.
- Essayroo: This service can proofread your writing before it goes out, to catch any mistakes you’ve made.
Everyone has memories of their English teacher slashing through their writing with a red pen, and the worry and upset it caused. It stops a lot of people from getting feedback on their writing, as they’re worried about what others will say.
If you pick the right person to check your work though, you can get very valuable feedback. Find someone who’s willing to point out your mistakes, but not be overbearing about it. Their feedback can show you where you need to improve, making your writing better than ever.
Always proofread and edit
This goes for anything you write. No one gets it perfect first time, so you will make mistakes when you’re writing. Put it down when you’re finished, and leave it for a while. When you come back to it, you’ll be able to see where you need to start making adjustments and improvements.
These tips will help you get the most out of your writing at work. Put them to the test and you’ll see just how much you can improve as a business writer.