HR Questions
Does it matter how many employees I have?
Yes, many of the Federal and State laws and regulations are based on the number of employees you have. For example, the Family Medical Leave Act applies to companies with 50 or more employees.
Do I need to keep applications of individuals I have not hired?
Federal guidelines recommend that applications be retained for at least one year from the date the decision was made not to hire an individual.
What should be filed in a Personnel File?
Keep information that forms the basis for employment-related decisions. This includes hiring, firing, promotion, demotion, layoff, training opportunities, and all other personnel actions. Keep all equal employment opportunity records separate, as well as all medical information and garnishment orders. I-9 forms must be made available on demand to Department of Homeland Security inspectors, so it is best to keep them in a separate place for convenience.
Why are medical files kept separate?
Employment decisions based on a person's disability status is illegal, so keep all medical information separate and secure.
What are the discriminatory issues in hiring?
Employment decisions include hiring, firing, promotion, demotion, layoff, training opportunities, and all other actions taken regarding employees. Employment decisions may NOT be made on the basis of sex, race, national origin, color, religion, or veteran's status, so keep all equal employment opportunity records separate.
Do I need to display all the posters?
There are federal and state requirements relating to employment law posters. This can differ based on the number of employees. For example, you have 10 employees and if you post a general employment law poster that indicates you provide FMLA coverage and you do not need to provide that coverage, you may be liable for providing FMLA coverage, which is applicable to 50 or more employees.
Why should I have a job description for everyone?
A job description defines who does the work, what the work entails, where the work is performed, when the work is done, and how the work is accomplished. They also help in minimizing legal issues as courts most often ask for copies of job descriptions to determine consistency, fairness, and appropriateness, as well as following Americans With Disabilities requirements.
I accept resumes, why do I need applications?
Resumes are stories of an individual and relate what THEY want to tell you. An application is a document that is normally signed and gives you the right to check references, work history, and affirms that the information is correct.
EffortlessHR.com Questions
Is my information secure?
Yes. We use a number of methods for securing your data, including military grade 256 bit encryption. All sensitive database information is encrypted, and we secure physical access to our servers. In addition, all data is backed up daily to a secure, offsite location. Security is our top priority.
Can I install EffortlessHR™ on my computer?
There is no program to install. EffortlessHR™ is a "Software as a Service" (SaaS), meaning the entire program is web-based and can be accessed anywhere you have a computer and an Internet connection. The program is updated on a continuous basis, so there is no need for you to download and install updates.
How often is EffortlessHR™ updated?
The HR information contained in the program is checked daily using automated processes, and is verified by our staff HR experts. If a change is identified we update the information accordingly. The program is constantly evolving and new features are being added all the time.
What if I need help? Who do I contact?
You can call us with your questions, Monday - Friday at (520) 546-3947, or via email. Making sure your HR issues are handled "effortlessly" is what we're all about!
How do I cancel my subscription?
To cancel your subscription you simply need to email us here. We will confirm your cancellation in email. It’s important to us to know how we are doing, so please include your reason for cancelling so we can improve.
Do you provide any more resources to explain your program?
More information about HR Management, HR Software, HR Solutions, and Human Resources
